This information is for all students, faculty, and staff permanently leaving Kansas State University, including those who are graduating, transferring to another school, or otherwise terminating their affiliation with the university.
| BEFORE you lose access to K-State resources | ||
| Do these tasks before you leave K-State, or as soon as you receive
the e-mail notice that access to your data will be removed soon. |
||
What you should do |
Why |
If you do nothing |
| 1. Forward your e-mail.
Sign in at eid.k-state.edu to set up e-mail forwarding. Former employees who receive e-mail intended for current university personnel or offices should direct it to the appropriate personnel or office. |
You're losing access to your webmail account. If mail-forwarding is turned on, K-State will continue to accept new mail sent to your @ksu.edu address, and will forward it to the e-mail address you specify. | You're losing access to your webmail account. If you don't turn forwarding on, new mail sent to your @ksu.edu address will be rejected.There's a $50 fee for one week of access to copy any e-mail you forgot. See What happens if I leave and don't copy my files? |
2. Copy any files you are entitled to keep, including:
|
You'll have copies of your important data after K-State removes your access to IT resources. After 180 days, your data and e-mail are deleted from the central computer systems and backups. See What happens if I leave and don't copy my files? | You'll lose access to all your data. There's a $50 fee for one week of access to copy any data you forgot. After 180 days, your files are deleted from the central computer systems and backups. See What happens if I leave and don't copy my files? |
| 3. Review your mailing lists. Unsubscribe from those you don't want to keep. (Even better: Sign off from all lists, and resubscribe from your new e-mail address for the ones you want to keep.) | E-mail sent to your @ksu.edu address will get delivered to your new address. | Messages from the lists you subscribe to will be forwarded to you along with all your other e-mail (if you turn on e-mail forwarding), but you may not be able to post to the lists from your new e-mail address. See How can I unsubscribe from mailing lists? |
| 4. Remove software on your personal computer that was received under a Kansas State University site license or volume purchase agreement, including but not limited to K-State's antivirus software and others on the K-State software licenses list. See Software received from K-State below. | You'll be in compliance with software-licensing requirements you agreed to when you arrived at K-State. | You'll be in violation of K-State policy and software-licensing requirements. |
| 5. If you've been living in a residence hall, point your computer back to the Microsoft Windows Update Service. See Windows updates below. | No matter where you go, your computer will continue to get automatic updates from Microsoft. | Your computer will stop getting updates from Microsoft (including security updates that protect your computer) and will become more vulnerable to malware and hackers. |
| 6. Continue to change your eID password
at the beginning of the spring and fall semesters.
At minimum, you must change it within a five-year period to retain your eID. |
A. Your K-State eID stays current, so you can sign in to systems for which you're authorized
(eProfile, iSIS, K-State Online, HRIS, etc.)
B. You can sign in to your eProfile any time and change settings and mail-forwarding. |
A. You'll lose access to systems for which you're authorized
(eProfile, iSIS, K-State Online, HRIS, etc.). To regain access, you must contact the IT Help Desk
to reset your password.
B. You won't be able to sign in to your eProfile and change settings and mail-forwarding. C. K-State eIDs become inactive if their passwords are not changed within a five-year period. Eventually your eID will be available for reassignment. |
| 7. If you have been or will be using career and employment services (CES account), keep your eID current by changing the password at the beginning of the spring and fall semesters. | Access job listings, interview opportunities, and career-related information if you are seeking employment after graduation. | After your eID expires, you will lose access to your CES account. To regain access, you must contact the IT Help Desk to reset your password. |
You must do one or more of the following to ensure it will remain active:
You won't be able to use it to send e-mail. However, you should do the following to ensure it will continue to accept and forward your e-mail to another address:
You will continue to have access to your eProfile page to set up e-mail forwarding and to change your password as long as your eID has not been inactive for five years. You can change your e-mail forwarding any time at eid.k-state.edu.
Use one of these two methods:
For more information about mailing lists, see the LISTSERV mailing list website.
Only current K-State faculty, staff, emeritus faculty, emeritus staff, and enrolled students may use the dial-in service provided by K-State. If you need an Internet connection, you should find an Internet Service Provider in your area.
No. When you leave K-State, you must remove any software you've received under a K-State software license or volume-purchase agreement. This includes, but is not limited to, K-State antivirus software and all course-related software you may have received through your department. Using that software after you leave K-State is a violation of the university's software license agreement.
Any one of the following methods can be used.
No. Your eID will not be able to sign in on the lab computers after you leave K-State. Computers in the university computing labs are for K-State faculty, staff, and students with an active K-State eID. Children under 18 who are not students at K-State may not use the computers, and individuals may be asked to produce a valid K-State ID as proof of their age and enrollment status.
Yes. Computers in the K-State InfoCommons in Hale Library are available for public use.
Students leaving the K-State residence halls should remove the connection to K-State's Software Update Service and point directly to Microsoft's Update Service. Use this process: